Do you need structure and standardization in your factory regarding production processes and procedures? Then a ‘Standard Operating Procedure’, also called SOP, is suitable for your production company. By means of an SOP, the guarantee and improvement of the quality of a product is made efficient. Also, SOPs have another goal; standardizing the way of working by operators. This will result in fewer human errors causing unplanned downtime or quality issues.
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What is a SOP?
How do you write a Standard Operating Procedure?
How do you write a SOP?
Bring the team together and ask them how they think the task or procedures should be executed. These are the people you are going to ask to stick to the SOP, so you want to make sure that it makes sense to them and that all the necessary steps are included. There will be multiple concepts and reviews. Be sure to invite your team to review the concepts so they can make additional suggestions. For example, employees often have bathed in work through autonomous maintenance.
It is possible that the SOP you are working on may depend on other SOP’s and teams in other departments to be successfully completed. Determine whether it is sufficient to refer to those other procedures or whether you should add them to the current standard operating procedures document. You may need a flow chart or a map to clearly define dependencies and those responsible.
Knowing your audience helps you determine how to shape your SOP. What is the foreknowledge of your target audience? Does your target group fully master your language, in which you will write the SOP? How long has your target audience been working within your company? Take these questions into account in order to be able to tailor your SOP to the target group as best you can.
Write a draft of your standard procedure and consider include some of the following:
- Title page
- The specific procedures
Check for review of the SOP every 6 to 12 months to identify areas in which it can be improved and to identify any changes made to the current procedures.